Secretary

Job Overview:
A secretary is responsible for providing administrative and clerical support to ensure the efficient and smooth operation of an organization or department. They assist in managing daily tasks, scheduling, communication, and maintaining records.

Key Responsibilities:

1. Administrative Support:

• Answering and directing phone calls.
• Managing and distributing incoming and outgoing correspondence, emails, and faxes.
• Organizing and maintaining physical and electronic files and documents.
• Coordinating meetings, appointments, and travel arrangements for executives or team members.
• Taking and distributing meeting minutes.

2. Communication:

• Greeting and assisting visitors, clients, or employees.
• Acting as a liaison between various departments and team members.
• Composing, proofreading, and editing documents, letters, reports, and memos.
• Managing and updating contact lists and databases.

3. Office Management:

• Ordering and maintaining office supplies and equipment.
• Managing office calendars and scheduling conference rooms.
• Ensuring the office environment is organized and well-maintained.
• Handling basic bookkeeping tasks, such as expense tracking and invoice processing.

4. Technical Skills:

• Proficiency in using office software (e.g., Microsoft Office Suite) and office equipment (e.g., printers, scanners).
• Familiarity with digital communication tools and software for scheduling and document management.

5. Confidentiality:

• Maintaining strict confidentiality of sensitive information and documents.

6. Problem Solving:

• Addressing and resolving administrative issues and challenges as they arise.
• Assisting in troubleshooting office equipment and software problems.

7. Multitasking:

• Juggling multiple tasks and priorities effectively.

Qualifications:

• High school diploma or equivalent.
• Proven experience as a secretary or in a similar administrative role.
• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Attention to detail and accuracy.
• Discretion and trustworthiness due to handling confidential information.
• Proficiency in computer software and office equipment.
• Adaptability and the ability to work well under pressure.

To apply for this job email your details to [email protected]